ProSchool360 Office Accounting
Track all non-fee income and expenses — salary payments, bills, vendor payments, donations, and more. Path: Sidebar → Office Accounting.
Voucher Head Office Accounting → Voucher Head
Create account head categories for income and expenses. Set these up first — they appear in the Deposit and Expense Voucher forms.
| Field | Status | Description |
|---|---|---|
| Name | Required | Head name — e.g. "Salary Expense", "Electricity Bill", "Donation Income", "Maintenance", "Bank Interest", "Event Income". |
| Type | Required | Income or Expense. Income heads appear in Deposit Voucher; Expense heads appear in Expense Voucher. |
List columns: Name, Type.
Accounting Overview Office Accounting → Accounting
Dashboard showing current financial summary — total deposits (income), total expenses, and net balance. Use the date filter to view any period.
Deposit Voucher Office Accounting → Deposit Voucher → Add Deposit
Record any income received by the school that is not student fees — donations, grants, event income, bank interest, miscellaneous income.
| Field | Status | Description |
|---|---|---|
| Account | Required | Select the school's account (e.g. "Main Account", "Savings Account") — configured in the accounts setup. |
| Voucher Head | Required | Select an Income-type head (e.g. "Donation Income"). |
| Ref | Optional | Reference number (e.g. cheque number, bank transaction ID). |
| Amount | Required | Amount received (₹). |
| Date | Required | Date of receipt. |
| Pay Via | Optional | Payment method — Cash, Cheque, Bank Transfer, UPI. |
| Description | Optional | Details about this income (e.g. "Annual Day gate collection 2026"). |
| Attachment | Optional | Upload a receipt/bank statement scan. |
Deposit List columns: Account Name, Voucher Head, Ref No, Description, Pay Via, Amount, Date.
Expense Voucher Office Accounting → Expense Voucher → Add Expense
Record any expense paid by the school — salaries, utility bills, purchases, maintenance, etc. Same fields as Deposit Voucher but uses Expense-type Voucher Heads.
| Field | Status | Description |
|---|---|---|
| Account | Required | School account the money is paid from. |
| Voucher Head | Required | Select an Expense-type head (e.g. "Salary Expense", "Electricity Bill"). |
| Ref | Optional | Reference — cheque number, bill number, transaction ID. |
| Amount | Required | Amount paid (₹). |
| Date | Required | Date of payment. |
| Pay Via | Optional | Cash, Cheque, Bank Transfer, UPI. |
| Description | Optional | Details (e.g. "May 2026 electricity bill for main building"). |
| Attachment | Optional | Upload the bill/invoice scan. |
All Transactions Office Accounting → All Transactions
Complete ledger of every deposit and expense ever recorded. Filter by date range, type (Income/Expense), or voucher head to audit any period. Export to CSV for accountant review.
Accounting Reports Reports → Accounting Reports
- Account Statement — Full transaction history for a date range (like a bank statement).
- Income Reports — All income grouped by voucher head.
- Expense Reports — All expenses grouped by voucher head.
- Transactions Reports — Combined income + expense ledger.
- Balance Sheet — Assets, liabilities, and net financial position.
- Income vs Expense — Monthly bar chart comparison.
Frequently Asked Questions
What is "Account" in the voucher form?
It refers to your school's bank or cash account — e.g. "HDFC Main Account", "Petty Cash". Accounts are set up under the Accounting module setup. If you only have one account, it is pre-selected automatically.
Can I edit a voucher after saving?
Yes — with Edit permission. Go to Deposit/Expense Voucher list, click the edit icon on the voucher row. Editing a paid voucher affects the account balance, so double-check before saving changes.