ProSchool360 Getting Started with ProSchool360
Register your school, login for the first time, and complete the initial setup — all in under 15 minutes. Works on any device, no installation needed.
Step 1 — Register Your School
Go to proschool360.com and click the Free Trial or Register button. The registration form asks for the following details:
| Field | Status | Description |
|---|---|---|
| School Name | Required | Your school's full official name (e.g. St. Xavier's High School). |
| Admin Name | Required | Full name of the person creating the account (Principal or Admin). |
| Phone | Required | 10-digit mobile number for the admin account. |
| Required | Login email address — must be unique. All system notifications go here. | |
| Password | Required | Minimum 6 characters. This is your admin login password. |
| School Logo | Optional | Upload your school logo. Appears on fee receipts, ID cards, and reports. |
Enter all required details and click Register / Submit.
Your school portal is set up instantly. You are logged in as Admin automatically.
The dashboard is your home screen. Start the setup steps shown below before adding students.
Step 2 — Login to ProSchool360
After registration, login anytime from proschool360.com/login. The login form has:
| Field | Status | Description |
|---|---|---|
| Email or Username | Required | The email address or username you registered with. |
| Password | Required | Your account password. |
| Remember Me | Optional | Tick to stay logged in on this device. |
| User Type | Login With | What They Can Access |
|---|---|---|
| Admin / Principal | Email or Username + Password | Full access to all modules |
| Teacher / Staff | Username + Password (set by Admin) | Access based on assigned role permissions |
| Student | Username + Password (set during admission) | View marks, attendance, homework, fees |
| Parent | Username + Password (set when adding parent) | View child's records, pay fees online |
Step 3 — Complete First-Time School Setup
After first login, do these steps in order. Do not add students before completing Steps 1–4.
Go to Settings → School Settings. Set your school name, address, logo, currency (₹), timezone (Asia/Kolkata), language, and weekends. This information prints on all fee receipts, ID cards, and reports.
Go to Academic → Sessions. Click Add Session, enter the session name (e.g. 2025-2026), and save. Then click Select to make it the active session. All enrollments, fees, attendance, and exams are linked to the active session.
Go to Academic → Class & Section. Add all your classes (e.g. Nursery, KG, Class 1 to Class 12). Then add sections for each class (e.g. A, B, C). You must have at least one class + section before you can add students.
Go to Academic → Subjects. Add each subject (e.g. English, Hindi, Mathematics, Science, Social Studies) with its Subject Code and Subject Type (Theory / Practical). Assign subjects to classes afterward.
Go to Student Accounting → Fee Master. Create fee types (Tuition Fee, Development Fee, Transport Fee, etc.) and assign amounts class-wise. Then go to Fee Allocation to allocate fees to students.
Go to Employee → Add Employee. Add teachers and non-teaching staff. Assign each employee a Role (Teacher, Admin, Accountant, etc.) and Designation. Teachers must be added before you can assign class teachers or build the timetable.
Go to Admission → Add Student. Fill the admission form to add students one by one. To bulk-upload, go to Student Details → Import, download the Excel template, fill it, and upload.
What You See on the Dashboard
After logging in, the dashboard gives you a real-time overview of your school. See the Dashboard documentation for a full breakdown.
- Stats Cards — Total students, staff count, fees collected today, pending fees
- Income vs Expense Chart — Monthly financial summary bar chart
- Today's Birthdays — Students and staff with birthday today
- Upcoming Events — Holidays, exams, school events
- Notice Board — Announcements visible to all portal users
Frequently Asked Questions
What is the difference between Session and Academic Year?
They are the same thing in ProSchool360. A "Session" represents one academic year (e.g. April 2025 – March 2026). You must create and activate a session before adding students or collecting fees. All data — attendance, marks, fee records — is stored under the active session.
Can I import existing student data from Excel?
Yes. Go to Student Details → Import. Download the sample Excel template, fill in your student data following the column format, and upload the file. The system will validate and create all student records.
How do I give a teacher access only to their own class?
Go to Settings → Roles. Edit the Teacher role and enable the Teacher Restricted option. Then go to Academic → Assign Class Teacher to link each teacher to their class. They will only see data for their assigned classes.
Can multiple people login at the same time?
Yes. ProSchool360 is a multi-user cloud system. The principal, accountant, teachers, and parents can all be logged in simultaneously without any conflict.
Is there a mobile app for ProSchool360?
Yes. There is a Parent App and a Teacher App available on Android. The admin panel is fully mobile-responsive and works on any smartphone browser — no app install needed for admins.