Dashboard Overview

The dashboard is the first screen you see after login. It gives you a real-time summary of your school's fee collection, attendance, student count, and important alerts — all in one place.

Stats Cards — Quick Numbers at a Glance

At the top of your dashboard, you will find a row of coloured stat cards. Each card shows one important number about your school right now.

Card	What It Shows
Total Fee	Total fee amount assigned to all students for the current academic year
Fee Collected	Total amount already paid by students/parents this academic year
Fee Remaining	Outstanding fees yet to be collected (Total Fee minus Collected)
Total Students	Count of active (enrolled) students in the current academic year
Total Parents	Count of parent/guardian accounts linked to students
Total Teachers	Count of active teaching staff accounts
Today's Attendance	Percentage of students marked Present today across all classes

Stats cards update in real-time as you collect fees or mark attendance. You do not need to refresh the page manually.

Quick Action Buttons

Below the stats, there are Quick Action shortcuts so you can get common tasks done without navigating through menus.

Add Student — Opens the Add Student form directly
Collect Fees — Go to the fee collection screen (search student by name/ID)
Mark Attendance — Opens today's attendance entry for a selected class
Marks Entry — Jump to exam marks entry for a class
Send WhatsApp — Open a quick WhatsApp broadcast to parents
Add Staff — Open the add employee form

Bookmark the dashboard URL in your browser. Staff who handle only one task (e.g., fee collection) can be given a direct link to that screen instead.

Charts and Graphs

The dashboard includes two main charts to help you track school finances and student attendance over time.

Income vs Expense Chart

A monthly bar/line chart showing fee income collected vs expenses recorded each month. Use this to quickly spot months with low fee collection or high expenses. You can toggle between monthly and yearly views.

Attendance Overview Chart

A donut or bar chart showing today's attendance breakdown: Present, Absent, Late, and Half-Day counts across the whole school or per class. Click on a class name to filter.

Fee Collection Progress

A horizontal progress bar showing what percentage of the total expected fee has been collected so far this year. Green = good, Amber = needs attention, Red = critically low.

Dashboard Alerts and Notices

ProSchool360 shows contextual alert banners on the dashboard when important actions are needed. These disappear once the issue is resolved.

Alert Type	What It Means	Action
Attendance Not Marked	One or more classes have not submitted attendance today	Click to go to attendance entry
Overdue Fees	Students with fees past the due date	Click to view overdue fee list
Trial Expiry	Your free trial ends in X days	Click to choose a paid plan
Timetable Incomplete	Some classes have no timetable set up	Go to timetable module

Birthdays and School Calendar

Today's Birthdays

A card on the dashboard lists all students and staff with birthdays today. You can click Send Wishes to send a WhatsApp birthday message to the student's parent directly from this card.

School Calendar / Upcoming Events

The calendar widget shows: upcoming exams, school holidays, events added by the admin, and fee due dates. You can add events by clicking a date on the calendar. Events are visible to teachers and parents in their apps.

Navigating the System

The left sidebar contains all main modules. Here is a summary of the top-level navigation items:

Dashboard — Home screen with stats and charts
Student Details — Add, view, edit, promote, and import students
Admission — Manage student applications and enquiries
Academic — Classes, sections, subjects, timetable, exam setup
Student Accounting — Fee types, groups, allocation, collection, reports
Attendance — Mark and view student/staff attendance
Examination — Create exams, enter marks, publish results
Human Resource — Employee management and payroll
Communication — WhatsApp, SMS, email messaging
Transport — Bus routes, vehicles, student assignment
Hostel — Hostel rooms, student accommodation
Library — Books, members, issue/return management
Reports — Generate and export all school reports
Settings — School settings, users, roles, modules

Frequently Asked Questions

Why are the fee stats on the dashboard showing zero?

This happens when no fee has been allocated to students yet. Go to Student Accounting → Fee Allocation, select a class, and assign a fee group to students. Once allocated, the dashboard stats will update.

Why does the attendance percentage show as 0% today?

Attendance has not been submitted yet for today. Go to Attendance → Student Attendance, select a class, mark all students, and click Submit. The dashboard will then show the correct percentage.

Can I customise which widgets appear on the dashboard?

Currently the dashboard layout is fixed, but you can configure which modules are enabled for your school under Settings → Modules. Disabled modules do not appear in the sidebar.

The dashboard is slow — how do I speed it up?

The dashboard loads live data from the database. If your school has many students and records, it may take 2–3 seconds. Use Chrome on a desktop for best performance. If it is consistently slow, contact support.

Can teachers see the same dashboard as admin?

Teachers see a simplified version of the dashboard showing only their assigned class data — their class attendance, their class fee summary, and quick links for their tasks. Admins see all classes.

Previous School Setup Next Student Management