Library

Books Library → Book → Create Book

Add all books to your library catalog. Each entry tracks copies available, issued, and total stock.

Field	Status	Description
Book Title	Required	Full name of the book.
Book ISBN No	Optional	ISBN number printed on the back of the book.
Author	Optional	Author's name.
Edition	Optional	Edition of the book (e.g. 3rd Edition, 2024).
Purchase Date	Required	Date when this book was purchased by the school.
Book Category	Required	Select from Library → Category (e.g. Textbook, Reference, Fiction).
Publisher	Required	Publisher name (e.g. NCERT, Oxford, S Chand).
Description	Optional	Brief note or summary about the book.
Price	Required	Purchase price per copy (for inventory valuation).
Cover Image	Optional	Upload JPG/PNG cover image.
Total Stock	Required	Total number of copies of this book in the library.

Books List columns: Book Title, Cover, Edition, ISBN No, Category, Description, Purchase Date, Price, Total Stock, Issued Copies, Actions.

Book Category Library → Category

Create categories to organise books. Examples: Textbooks, Reference, Fiction, Non-Fiction, Magazines, Science, History. These appear as filters in the Books list and Book Issue form.

Book Request Library → Request

Students can request books from the Student Portal. Their requests appear here. Approve to issue the book, or Reject.

Column	Description
Student Name	Who requested the book.
Book Title	Which book was requested.
Date	When the request was placed.
Status	Pending, Issued, or Rejected.
Actions	Approve (issues the book) or Reject.

Book Issue & Return Library → Book Manage → Book Issue

Issue books to students or employees and track returns. The list shows: Book Title, Role (Student/Employee), User Name, Date of Issue, Date of Expiry, Fine, Status (Pending / Issued / Rejected / Returned).

Field	Status	Description
Book Category	Required	Select category first to filter available books.
Book Title	Required	Select from available books in the selected category.
Role	Required	Student or Employee — determines who the book is issued to.
Class	If Student	Select class to filter students.
User Name	Required	Select the student or employee borrowing the book.
Date of Expiry	Required	Expected return date. Book is considered overdue after this date.

Find the issue record → click the Return icon → select Type (Return or Renewal) → enter the Date → Save. If the book is returned after the expiry date, a late fine is calculated automatically.

Frequently Asked Questions

How do I see which books are currently issued and not returned?

Go to Library → Book Manage. The list shows all issued books. Books with Status = "Issued" are currently with borrowers. Books with Status = "Returned" have been returned. Filter by Status to see only overdue books.

What is the difference between "Return" and "Renewal" when returning a book?

Return closes the issue record — the book goes back to available stock. Renewal extends the due date without physically returning the book — the borrower keeps the book for a longer period.