ProSchool360 Employee
Manage all teaching and non-teaching staff — add employees, create departments and designations, view staff profiles, and manage login access. Path: Sidebar → Employee.
Department Employee → Department
Create departments before adding employees. Examples: Teaching Department, Admin Department, Accounts, Peon/Support Staff.
Click Add Department, enter the name, and Save.
Designation Employee → Designation
Create designations (job titles) for employees. Examples: Principal, Vice Principal, PGT Teacher, TGT Teacher, PRT Teacher, Accountant, Librarian, Peon.
Click Add Designation, enter the title, and Save.
Add Employee Employee → Add Employee
The Add Employee form has 5 sections. Fields marked Required must be filled.
| Field | Status | What to fill |
|---|---|---|
| Role | Required | The system role for this employee — Teacher, Admin, Accountant, or any custom role created in Settings → Roles. This controls what they can see in the software. |
| Joining Date | Required | The date the employee officially joined the school. Click the calendar to pick the date. |
| Designation | Required | Select from the designations you created (e.g. PGT Maths, Vice Principal). |
| Department | Required | Select the department this employee belongs to. |
| Qualification | Required | Educational qualification — e.g. B.Ed., M.Sc., MBA. Enter in the text area. |
| Experience Details | Optional | Brief description of previous work experience. |
| Total Experience | Optional | Total years of experience (e.g. "5 Years"). |
| Field | Status | What to fill |
|---|---|---|
| Name | Required | Full name of the employee as it should appear on salary slips and ID cards. |
| Father Name | Optional | Father's name — used in government documents and salary forms. |
| Gender | Optional | Male or Female. |
| Religion | Optional | Employee's religion. |
| Blood Group | Optional | A+, A−, B+, B−, O+, O−, AB+, AB−. |
| Birthday | Optional | Date of birth. Used for birthday greetings and HR records. |
| Mobile No | Required | Employee's mobile number. Used for SMS and WhatsApp communication. |
| Required | Employee's email address. Used for staff portal login and notifications. | |
| Present Address | Required | Current residential address. |
| Permanent Address | Optional | Permanent home address if different. |
| Profile Picture | Optional | Drag-and-drop or click to upload photo. Appears on ID card and staff profile. |
| Field | Status | What to fill |
|---|---|---|
| Username | Required | Unique login ID for the staff portal. Tip: use employee ID or mobile number as username. |
| Password | Required | Login password (minimum 6 characters). |
| Retype Password | Required | Confirm password — must match exactly. |
| Field | Status | What to fill |
|---|---|---|
| Facebook URL | Optional | Full Facebook profile URL. Shown on employee's public profile page (if frontend profile is enabled). |
| Twitter URL | Optional | Twitter/X profile URL. |
| LinkedIn URL | Optional | LinkedIn profile URL. |
Bank account information used by the Payroll module to process salary payments directly to the employee's bank account.
| Field | Status | What to fill |
|---|---|---|
| Bank Name | Optional | Name of the employee's bank (e.g. SBI, HDFC, PNB). |
| Holder Name | Optional | Account holder name as registered with the bank — may differ from the employee's display name. |
| Bank Branch | Optional | Name of the bank branch where the account is held. |
| Bank Address | Optional | Full postal address of the bank branch. |
| IFSC Code | Optional | Bank branch IFSC code for NEFT/IMPS transfers. |
| Account No | Optional | Bank account number for salary credit. |
View Employees Employee → View
Shows all employees as a grid of cards or in a table. Each card shows: photo, name, designation, department, mobile, and action buttons (Edit, Delete, View Profile).
Use the search bar to find employees by name, the filters to narrow by role, department, or designation.
Frequently Asked Questions
Can a teacher see only their own class's data?
Yes. In Settings → Roles, you can configure a Teacher role with permission to view and mark attendance only for classes assigned to them. The Role permission system is highly granular.
How do I assign a class teacher to a class?
Go to Academic → Class & Section → Assign Class Teacher. Select the class, section, and the teacher from the employee list.
Can I have two employees with the same mobile number?
No. Mobile numbers must be unique per employee. If a teacher has left and a new teacher joins with the same number, first disable the old employee's account.
How do I disable an employee who has left?
Go to Employee → View, find the employee, click Edit, and change their status to Inactive or Disabled. Their data is preserved but they can no longer log in.