ProSchool360 Human Resource
Manage payroll, leaves, advance salary, and employee awards. Path: Sidebar → Human Resource.
Salary Template Human Resource → Payroll → Salary Template → Create Template
Create salary grade structures with allowances and deductions. Once created, assign these templates to employees.
| Field | Status | Description |
|---|---|---|
| Salary Grade | Required | Name of this salary grade — e.g. "Teacher Grade A", "Admin Staff", "Senior Teacher". This name appears in the Salary Assign table. |
| Basic Salary | Required | The base monthly salary amount in ₹. |
| Overtime Rate | Optional | Per-hour overtime rate (₹ per hour). |
| Allowances | Optional | Add rows: Name of Allowance + Amount. E.g. HRA: ₹3000, DA: ₹1500, Conveyance: ₹500. Click Add Rows to add more. |
| Deductions | Optional | Add rows: Name of Deductions + Amount. E.g. PF: ₹1800, TDS: ₹500, ESI: ₹200. Click Add Rows to add more. |
Template List columns: Salary Grades, Basic Salary, Overtime.
Salary Assign Human Resource → Payroll → Salary Assign
Assign a salary template (grade) to each employee. Filter employees by Role and Designation to find the right group.
The employee list shows: Staff ID, Name, Designation, Department, Salary Grade (current assignment).
In the Salary Grade column, select the template from the dropdown for each employee.
All assignments are saved at once.
Payroll (Salary Payment) Human Resource → Payroll → Payroll
Generate and pay monthly salaries. Filter employees by Role, then select the Month/Year to generate payroll.
The staff list shows: Staff ID, Name, Designation, Department, Mobile No, Salary Grade, Basic Salary, Status (Salary Paid / Salary Unpaid).
For each employee showing "Salary Unpaid", click Pay Now. The payslip is generated with full breakdown.
Click the eye icon to view or print the payslip for any employee.
Advance Salary Human Resource → Advance Salary
Process advance salary requests from employees. Two sub-tabs: Request (employees apply here) and Advance Salary (admin approves and pays).
Employee submits a request from their portal with: Amount, Reason, and Date. The request appears in the Advance Salary list with status Pending.
Admin sees all pending requests. Approve with amount and deduction month — the approved advance is deducted from the employee's next payslip automatically.
Leave Management Human Resource → Leave
Create leave types with annual allowed days. Fields:
| Field | Status | Description |
|---|---|---|
| Leave Category Name | Required | E.g. "Sick Leave", "Casual Leave", "Earned Leave", "Maternity Leave". |
| Role | Required | Which role this leave type applies to (Teacher, Admin, All Staff, etc.). |
| Days | Required | Maximum days allowed per year for this leave type (e.g. 12 for Sick Leave). |
List columns: Name, Role, Days.
All pending leave applications from employees. Approve or Reject each request. Table shows: Employee Name, Leave Type, From Date, To Date, Days, Reason, Status.
Summary view of all employees' leave usage — how many days used vs. total allowed for each leave category.
Employee Awards Human Resource → Award
Record awards and recognitions given to employees. Appears in the employee profile.
| Field | Status | Description |
|---|---|---|
| Award Name | Required | Name of the award — e.g. "Best Teacher of the Year", "Employee of the Month". |
| Employee | Required | Employee receiving the award. |
| Award Date | Required | Date when the award was given. |
| Cash Amount | Optional | If a cash prize was included. |
| Description | Optional | Why the award was given. |
Frequently Asked Questions
How do I give different salaries to two teachers with the same designation?
Create two separate Salary Templates with different Basic Salary amounts (e.g. "Teacher Grade A — ₹25,000" and "Teacher Grade B — ₹20,000"). Then in Salary Assign, select the appropriate grade for each teacher.
Can I print salary slips for all employees at once?
Yes. After processing payroll for a month (Role + Month/Year search), all employees with "Salary Paid" status have a payslip ready. Click the eye (Payslip) icon to view/print individual slips, or use the bulk print option if available.
Does absence affect salary automatically?
Only if LOP (Loss of Pay) deduction is configured. When paying salary, ProSchool360 checks the employee's attendance for that month — absent days without approved leave are deducted at the per-day salary rate.