DocsAcademic

Academic

Everything that structures your school academically — classes, sections, subjects, timetables, and student promotion. Path: Sidebar → Academic.

Class & Section Academic → Class & Section

Create and manage the classes (grades) and their sections. These appear in all student forms, fee allocation, attendance, and exam modules.

Adding a Class

Field	Status	Description
Class Name	Required	E.g. Class 1, Class 2, Nursery, KG, Grade 9. This is the display name used everywhere.
Numeric Value	Optional	A number used for sorting (e.g. Nursery=0, KG=1, Class 1=2, Class 10=11). Lower number = lower in school.

Adding a Section

Field	Status	Description
Section Name	Required	E.g. A, B, C, or Rose, Lily, etc.
Class	Required	Select which class this section belongs to.

Assign Class Teacher Academic → Class & Section → Assign Class Teacher

Assign one teacher as the class teacher for each class-section combination. The class teacher has special privileges: they can take attendance and view only their class's students (if Teacher Restricted setting is ON).

Select Class and Section

Choose the class and section from the dropdowns.

Select Teacher

Choose from the list of employees with Teacher or above role.

Save

The assignment is saved. Repeat for each class-section.

Subject Academic → Subject

Create subjects, assign them to classes, and link teachers to each subject.

Add Subject

Field	Status	Description
Subject Name	Required	E.g. Mathematics, English, Science, Hindi, Social Studies.
Subject Code	Optional	Short code used in timetable and report cards (e.g. MATH, ENG, SCI).
Subject Type	Required	Theory or Practical. Affects how marks are structured in the exam module.

Class Assign (Subject → Class Assign)

Assign subjects to specific classes. E.g. "Mathematics" assigned to Class 1 through Class 12.

Teacher Assign (Subject → Teacher Assign)

Assign a teacher to each subject within a class-section. E.g. "Mr. Sharma teaches Mathematics in Class 9-A".

Timetable Academic → Timetable

Build and view timetables for classes and teachers.

Class Schedule View

Select a Class and Section to see the weekly timetable grid — days as columns, periods as rows, subject+teacher shown in each cell.

Teacher View

Select a Teacher to see all their assigned periods across all classes for the week.

Auto Timetable (Academic → Auto Timetable)

ProSchool360 can auto-generate a timetable based on your subjects, teachers, and available slots. Steps:

Set Timetable Slots

Go to Academic → Timetable Slots. Add time slots: e.g. Period 1: 8:00–8:45, Period 2: 8:45–9:30, Lunch: 1:00–1:45, etc. Mark Lunch as a Break slot.

Go to Auto Timetable

Select the class and section, set how many periods per week each subject needs, and click Generate.

Review and Save

The system fills periods automatically. You can manually adjust any cell and then Save.

Student Promotion Academic → Promotion

Promote students from one class to the next at the end of the academic year.

Select Current Session, Class, Section

Choose the class you want to promote (e.g. Class 9-A in session 2024-25).

Select Next Session and Next Class

Choose the new session (2025-26) and the class they will move to (Class 10-A).

Select Students to Promote

All students in the selected class are shown. Uncheck anyone who should NOT be promoted (e.g. failed students, left students).

Promote

Click Promote. Selected students are moved to the new class in the new session. Their previous session records remain intact.

Promotion cannot be undone easily. Double-check your selections before clicking Promote. Students with pending fees can still be promoted — fee records remain in the old session.

Live Class Rooms Academic → Live Class Rooms

Schedule and run virtual live classes via integrated Zoom or Google Meet links. Students and teachers can join from the app/portal.

Academic → Live Class Rooms → Add Live Class

Enter: Class, Section, Subject, Teacher, Date, Start Time, End Time, and the meeting link (Zoom URL or Google Meet URL).

Save and Notify

Save the class. Students see it in their portal and can join at the scheduled time. WhatsApp notifications can be sent automatically if configured.

Frequently Asked Questions

I added a class but it is not showing in the Add Student form. Why?

The class needs at least one section before it appears in student forms. Go to Academic → Class & Section → add a Section for that class, then it will appear.

Can one teacher be assigned to multiple subjects across different classes?

Yes. In Subject → Teacher Assign, you can assign the same teacher to different subjects in different classes. The teacher will see all their assigned classes in their Teacher Timetable view.

What happens to old timetable data when I generate a new Auto Timetable?

The auto-generate replaces the existing timetable for the selected class-section. Other classes are not affected. It is recommended to take a screenshot of the old timetable before regenerating.

Parents

Attachments & Homework