How To Add Students

Complete Guide: How to Add Students in ProSchool360

ProSchool360 makes student enrollment simple and efficient. Follow this step-by-step guide to add students to your school management system.

Step 1: Access Student Management

1. Login to your ProSchool360 admin dashboard
2. Navigate to Students from the main menu
3. Click on Student Admission or Add New Student

Step 2: Fill Student Information

Complete the following sections:

Personal Details

• Student Name: First name, middle name, and last name
• Date of Birth: Select from calendar
• Gender: Male/Female/Other
• Blood Group: Optional but recommended
• Religion & Category: As per school requirements
• Photo: Upload student photograph (JPG/PNG, max 2MB)

Academic Information

• Admission Date: Date of enrollment
• Academic Year: Select current session
• Class: Choose from available classes
• Section: Select section within the class
• Roll Number: Auto-generated or manual entry
• Admission Number: Unique student ID

Contact Information

• Present Address: Current residential address
• Permanent Address: Can be same as present
• Mobile Number: Primary contact
• Email: Student or parent email

Parent/Guardian Details

• Father Name: Full name and occupation
• Father Mobile: Contact number
• Mother Name: Full name and occupation
• Mother Mobile: Contact number
• Guardian Name: If applicable
• Guardian Mobile: Contact number

Step 3: Additional Information (Optional)

• Previous School: Transfer details if applicable
• Medical Information: Allergies, conditions, medications
• Transport: Bus route if using school transport
• Hostel: Room allocation if boarding student

Step 4: Document Upload

Upload required documents:

• Birth Certificate
• Transfer Certificate (TC)
• Previous Mark Sheets
• Aadhar Card
• Caste Certificate (if applicable)
• Medical Certificate

Step 5: Fee Structure Assignment

• Select applicable fee group
• Choose fee type (Monthly/Quarterly/Annual)
• Apply any discounts or scholarships
• Set payment schedule

Step 6: Login Credentials

ProSchool360 automatically generates:

• Student Portal Username: Based on admission number
• Parent Portal Username: Based on mobile/email
• Default Password: Can be changed after first login

Step 7: Review and Submit

1. Review all entered information
2. Check for any errors or missing fields
3. Click Save or Submit
4. System will generate admission confirmation

Bulk Student Import

For adding multiple students at once:

1. Go to Students → Bulk Import
2. Download the Excel template
3. Fill student data in the template
4. Upload the completed file
5. System validates and imports all records

After Adding Students

Once students are added, you can:

• Generate ID cards
• Send welcome emails/SMS to parents
• Assign to class timetable
• Enroll in subjects
• Add to attendance system
• Create fee invoices

Tips for Efficient Student Management

• Use bulk import for new academic year admissions
• Keep admission numbers sequential and organized
• Verify mobile numbers and emails for communication
• Upload clear photos for ID card generation
• Maintain complete documentation for compliance
• Regularly update student information

Common Issues and Solutions

Duplicate Admission Number: System prevents duplicates automatically

Photo Upload Error: Ensure image is under 2MB and in JPG/PNG format

Class/Section Not Available: Contact admin to create class first

Parent Login Not Working: Verify mobile/email is correct

Need Help?

For assistance with student admission:

• Check our video tutorials in the Help section
• Contact support: support@proschool360.com
• Live chat available 9 AM - 6 PM

ProSchool360 - Making school management simple and efficient!